PERFORM! Program Coordinator

 

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Position Details

Job Title:  PERFORM! Program Coordinator

Job Type: Permanent, Part-Time

Location:  TNS office located in Kjipuktuk/Halifax, NS 

In-Person or Online:  Hybrid (Online and In-Person)

Hours: 20 hrs per week

Salary: $24,000 annually, paid bi-monthly

Benefits: Blue Cross health benefits available

Start Date: August 1st, 2025

Application Deadline: Weds, June 11th at midnight.  

(Interviews conducted on Mon, June 16th)

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THE PROGRAM

Since 1999, PERFORM! has been a joint initiative of Theatre Nova Scotia (TNS), Dance Nova Scotia (DNS), and Nova Scotia Choral Federation (NSCF), to bring professional artists into schools across Nova Scotia - to work with students in developing their own skills and creativity.

At PERFORM! we believe that integrating performing arts into education helps shape our students into confident and creative thinkers and problem solvers while fostering an appreciation for the arts.

The PERFORM! program sends working artists into schools, to provide students with professional-level workshops in theatre, dance and singing, as well as in-person and virtual performances, and Christopher Norton MicroMusicals.

Besides fees collected from the schools, PERFORM! is funded by the Department of Education, Arts Nova Scotia and with support from private foundations and donors.

The PERFORM! program was created to serve its three founding member organizations (Dance NS, Theatre NS, and the NS Choral Federation), however the PERFORM program operates within the administrative structure of Theatre Nova Scotia and its office for much of its day to day admin work. The program is governed by a Steering Committee comprised of the Executive Directors of each founding organization, and one chairperson. The PERFORM! Coordinator operates out of the offices of Theatre Nova Scotia, but answers to the Steering Committee.

 

THE POSITION

PERFORM is seeking a new Program Coordinator to oversee all aspects of the program’s delivery throughout the school year. This includes promotion of the program, fundraising, administration, artist recruitment, budgeting the program’s yearly expenditures and distribution to schools, and scheduling and reimbursing participating artists.

Specifically, the PERFORM! Program Coordinator will be responsible for the following:

 

Supporting PERFORM! Artists

• Ensuring the Artists are properly vetted for participation in the PERFORM Program including approval by their corresponding organization (TNS, DNS, NSCF) and current Vulnerable Sector Checks and Child Abuse Registry Clearance.
• Ensuring the Artist photos, bios, show information and pricing on the PERFORM website is up-to-date.
• Passing on feedback to the Artists to ensure their workshops and activities are of the highest standard
• Facilitate communication with the schools to ensure scheduling and any challenges that arise are dealt with promptly
• Assist the Artist in arranging of scheduling, travel and accommodation, as needed
• Ensure the Artist has a safe and positive experience working in the PERFORM Program

Administration of ‘Artist in the Schools’ Programming

• Ensure schools have access to the PERFORM catalogue, including the roster of artists and performances available for booking.
• Manage the intake of school project applications.
• Guide schools in choosing activities that are age and space appropriate and assigning them a suitable Artist.
• Connect the booking educator and Artist and confirm scheduling of activities.
• Arrange invoicing for schools – creating invoices in QuickBooks and distributing them to educators.
• Track payments from schools.
• Maintain a detailed schedule of activities in progress and confirm with a school once an activity has been completed.
• Submit pay claims for completed activities and in coordination with TNS management and accounting, ensure disbursement of payments to Artists.
• Distribute paperwork to Artists twice annually for tracking of payments.
• Work with TNS management and accounting to ensure the accuracy of the annual audit in relation to PERFORM’s activities.
• Connect with the two other ‘Artist in Schools’ programs run through the Cultural Federation of NS - with the Writer’s Federation of NS, and Visual Arts NS.

Promote the PERFORM! Program to Stakeholders

• Work with government funders to maintain communication and ensure successful relationships.
• Connect with educators to promote the PERFORM mandate and to best meet the needs of the schools.
• Prepare annual reports as required for our government funders and private partners.
• Pursue fundraising opportunities through applications and networking to potential funders, donors and sponsors.

Report to the Steering Committee

• Prepare an annual budget for approval by the PERFORM Steering Committee.
• Ensure activities are managed within annual budget constraints.
• Report regularly (4-5 times annually) to the PERFORM Steering Committee with activity reports and budget updates.
• Make recommendations for changes in policy or procedures for approval by the PERFORM Steering Committee to ensure the program meets current industry standards.
• Evaluate current administrative supports and advise the PERFORM Steering Committee about needed updates to tracking software, website, accounting support.
• Propose changes to administrative support structures as required.
• Keep track of PERFORM reporting and minutes for governance of program.

The following skills and connections will be considered an asset:

• Connection to any of Theatre Nova Scotia, Dance Nova Scotia, or the Nova Scotia Choral Federation
• Connection to the professional and teaching artist community
• Strong communication skills
• Strong administrative skills
• Experience in creating marketing materials and outreach tools
• Website design and maintenance
• Passion for the performing arts 
• Passion for Youth Arts initiatives
• Financial acumen and budgeting experience
• Capable of creating respectful, nurturing, and empowering relationships
• Experience or knowledge of the Nova Scotian school landscape (P to 12)

 

Hiring Values: 

The PERFORM! Steering Committee encourages applications from artists from the IBPOC, Disability, or the 2SLGTBQIA+ communities. Applicants from these or other communities wishing to self-identify may do so in their application.

If any access accommodations are needed for a candidate to participate in the job application process, candidates are encouraged to contact the Steering Committee for assistance.

To Apply:

To apply, please send a cover letter and resume to <submissions@theatrens.ca> before the deadline of Weds, June 11th at midnight.

 

Please don’t hesitate to reach out to us with any questions or for more clarification!

 

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